The Benefits of Updated Driver Qualification Files
Trucks may operate on diesel, but fleet operation and safety departments are fueled by accurate data. When it comes to assessing employees, few sources of information offer more insight than an updated Driver Qualification File. This is where managers can track down virtually every document that applies to a driver’s work history. The details in its pages arm safety teams with the data to identify bad habits as they emerge, and prove whether someone is legally qualified to perform different tasks.
The driver qualification file begins with the application form, which will be filled out before a driver ever has the chance to sit behind the wheel. Fleets which carefully compare the form’s details to hiring criteria will also be able to demonstrate ongoing due diligence in their recruiting procedures. Completed application forms should also include 10 years of work history, along with three years of history that is verified through reference checks.
Thorough reference checks will help to complete the picture, and recruiters who adopt common checklists of questions can ensure that no detail is overlooked. Scripted questions are even available through the Canadian Trucking Human Resources Council’s Your Guide to Human Resources. Ongoing security checks and criminal record checks, meanwhile, will help to identify potential issues that could block a driver from crossing the border.
As valuable as all these paper files may be, it is important to use software to track issues like expiry dates. Even simple spreadsheets can help to flag important details such as training schedules or expiry dates. Most of all, it is improtant to revisit all the documents on a regular basis or when an issue arises to see if existing drivers would meet today’s hiring standards. Hiring procedures continue to evolve, and existing employees will need to evolve with them.
For more details on what to include in Driver Qualification Files, please see Updated Drive Qualifcation Files Can Store a Treasure Trove of Valuable Information by Northbridge Insurance (October 30, 2012).
Tia Chisholm, HUB International TRANSPORTATION
HUB International TRANSPORTATION specialists are based in Vancouver. Our longstanding relationships with the best providers in the business allow us to deliver the solution that serve you best. With HUB, you can run your business knowing that you are headed in the right direction.